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QuickBooks vs Xero for November 2023 Accounting Software Programs


All you have to do is save your credit card, banking, or other payment details online in the FreshBooks application so you’re automatically billed each time an invoice comes due. Imagine doing this without invoicing software—dealing with paper invoices and receipts and having to keep track of phone and address records separately. Xero accounting software is a cloud-based system that helps small businesses manage their finances. This means it can be accessed from any internet-connected device. The software offers a variety of features, including invoicing, tracking expenses and creating financial reports. Xero also integrates with other business applications, such as payroll and inventory management systems.

  • Another minor drawback with Xero would be the inability to enter the ending balance of the checking account in the bank statement.
  • At $60 a month, you receive the same basic features as the Simple Start and Essentials plans with a few key differences.
  • If you didn’t receive an email don’t forgot to check your spam folder, otherwise contact support.
  • And if you need a hand our phone support with a live rep extends to both you and your accountant with no additional fees.
  • However, you will probably quickly outgrow this cloud-based system.

While Xero and QuickBooks are wildly popular, they’re not the only options available. There are a number of alternative accounting software programs that can offer powerful features and a user-friendly interface. FreshBooks offers mobile access with iOS (iPhone Mobile) and Android Mobile apps that let you painlessly invoice your clients and track expenses wherever and whenever you need to. FreshBooks also has mileage tracking on iOS (coming soon to Android). A small company may find that FreshBooks offers more than they will ever need and is straightforward, accessible and provides a wide range of automations and reports.

Its Online version allows up to 25 users at no additional cost, provided you’re paying for the Advanced plan. Another key difference between the two companies is the maximum number of users it allows. Xero has no limit to how many users can access data, whereas QuickBooks limits this to 40 with its Enterprise plan. Its lower-tiered plans require users to pay for their own plan. For an additional $50, add a Bookkeeping setup with a Live Bookkeeper. It also offers Payroll, but this service is an additional fee starting at $45 to $125 per month.

QuickBooks and Xero are two of the best accounting software options with a range of plans and packages that can work for freelancers, small businesses and large enterprises alike. We researched both tools extensively to help you determine the best one for your company. In this article, we list their core features, pricing, pros and cons, as well as the type of company each bookkeeping tool is suitable for. You can also connect your small business bank account and credit cards to your FreshBooks account to automatically track your expenses right in FreshBooks online accounting software.


And if you need a hand, our phone support with a live rep extends to both you and your accountant, with no additional fees. Xero and QuickBooks Online are both powerful accounting software solutions for small businesses. However, when you compare features, QuickBooks Online inches ahead for its stronger feature set, ease accounting technology of sharing with accountants and customer support. Inventory managementIf you manage a small amount of inventory and need basic tracking functions, FreshBooks can get the job done. QuickBooks goes beyond basic inventory tracking, with reorder points and the ability to purchase inventory directly from within the platform.

  • FreshBooks includes hourly billing with all its pricing plans, and if you’re billing for a project, it allows you to pull the project’s information into an invoice.
  • Plus, it’s easy to scale and share with your accountant — all features you’d expect from the best accounting software for small businesses.
  • FreshBooks, on the other hand, offers basic inventory tracking in all plans.
  • It’s expected that accountants have recommendations when choosing your cloud accounting tool.

But if you are a freelancer, neither plan may make financial sense because they are based on the number of users or people under your employ. If you have neither, you may be paying more for perks you don’t need. Do you make more than 150K a year or have more than 500 clients? Though if you have more than 500 clients it might make sense to look at Quickbooks. After signing up for the plans, you will be added to the Priority Circle, where you can access resources on utilizing Quickbooks to manage your business’s accounting. FreshBooks is one such option that has gained popularity in recent years.

Freshbooks vs. Quickbooks vs. Xero: How to Pick the Best

FreshBooks has the best rating for customer support among all competitors, at 91%. If there are a lot of fixed assets on your balance sheet, you might want to look closer at Xero. Its built-in fixed assets module calculates depreciation and books the journal entries for disposals. When you’re starting out, you can upload your fixed assets from a spreadsheet. Xero has a help section, and step-by-step instructions with videos and tutorials, but there isn’t much help in the software, forcing you to exit and go to a different screen for help. A small business could use the Plus plan for years without the risk of outgrowing it.


The action you just performed triggered the security solution. There are several actions that could trigger this block including submitting a certain word or phrase, a SQL command or malformed data. With FreshBooks, you can rest easy knowing that your accounting struggles are behind you. They need to focus on getting it right before they move on to expanding their product line.

Compare Accounting Software Programs

Sign up to receive more well-researched small business articles and topics in your inbox, personalized for you. Xero is a better platform if you do not have clients and run a physical business like a restaurant or farm. You may be tempted to go with the first financial software you come across. You can also check out how FreshBooks compares to other programs and details about its function as a viable alternative on our comparison page.

It doesn’t need you to have already received a payment from the customer like QuickBooks Online does. Read our QuickBooks Online review to see why we think requiring such is a significant drawback of the program. We evaluated pricing based on how each plan compares with similar software packages as well as how many users are included in each plan and the extra costs incurred per additional user. You can call its customer service hotlines, ask them to call you, or contact them via email.

Quickbooks Live Bookkeeping and Priority Circle

If you start with Xero when you are a small company, it has all the options and integration you will need as you grow to be a large company. As a new entrepreneur, you may not need a full accounting system. You may be okay with simply sending out a few invoices each month and generating reports that show your income and expenses. If that describes you, then Freshbooks may be all you need.

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There are a couple of obvious differences, though, that may make this decision easier. But you can’t go from Self-Employed to a Small Business Plan. However, this plan is exclusively for sole proprietors who file Schedule C. If you have any other type of business, you may need to check out the other plans. Also, you can’t upgrade from a Self-Employed plan to a Small Business plan. And you don’t need to give your credit card info to give it a spin. Instead, try the optional invitation feature on FreshBooks.

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